Executive Assistant

Be inspired everyday – let your work make a difference #Superwithimpact

More than one million Australians trust us with their money, and that trust shapes how we work every day. Our members sit at the centre of everything we do, guiding our decisions and the impact we strive to make.

We’re looking for people who are purpose-driven and accountable, who value inclusion and collaboration, and who are proactive in managing risk to protect our members’ long-term outcomes. In return, you’ll be part of an organisation where your work contributes to strong returns, real-world impact, and a culture that reflects the communities our members serve.

The opportunity – ‘Do what you love, and you’ll never work a day in your life’ #careerswithimpact 

Are you an exceptional and proactive executive assistant ready to make a significant impact?  Do you have a talent for juggling tasks all while wearing a smile?  If so, Member Engagement & Growth is seeking a highly capable individual to join their team.

Supporting the Chief Engagement & Growth officer you will ensure the seamless operation of their office and teams. This role is not just about managing schedules and correspondence, you anticipate needs, solve problems on the go, and bring energy and warmth to every interaction.

About your day:

• Daily Coordination: Assist the executive in planning and organising their day-to-day activities, including appointments, travel arrangements, meetings, conferences, and functions.
• Correspondence Management: Monitor, prioritise, and file incoming correspondence, draft outgoing communications on their behalf and refer tasks to relevant functions while maintaining confidentiality.
• Financial Administration: Prepare credit card reconciliations and expenses claims.
• Coordinate leadership forums: prepare agendas, capture and distribute actions, and keep things moving.
• Support board and executive reporting, team communications, and key stakeholder updates.
• Lead logistics: for team events, town halls, and planning days that build genuine culture.
• Team Support: Provide administrative assistance to the Leadership Team as needed.
• Growth Opportunities: We're all about helping our team members grow. Whether it's through professional development or new challenges, you'll have plenty of opportunities to expand your skills.

About You:

• Experience: Significant experience as a Personal Assistant or Executive Assistant in a busy and fast-paced environment.
• Documentation Skills: Extensive experience in preparing reports, presentations, and other documentation for executive-level delivery.
• Judgment & Discretion: The ability to make decisions on behalf of the executives, manage relationships with demanding stakeholders, and handle sensitive information with the utmost discretion.
• Proactive & Insightful: You are a natural problem-solver who looks for ways to improve how the team works, not just maintain the status quo.  You’re comfortable using and experimenting with AI tools to enhance productivity.
• Attention to Detail: High level of organisation and attention to detail, ensuring nothing falls through the cracks.
• Adaptability: Flexibility to adapt to HESTA’s dynamic and evolving environment.

Why HESTA? At HESTA, we are passionate about our mission and committed to enabling executive success through behind-the-scenes efforts. If you are a motivated, friendly, and insightful professional assistant looking for a new challenge, we invite you to join our team and make a lasting impact.  Your expertise and dedication will play a crucial role in our success.

Benefits that matter and make a difference for our employees

• Leave for those moments that matter, an additional 6 days of leave at the end of year, up to 6 days paid volunteer leave, gender neutral paid parental leave of 20 weeks, Gender Affirmation leave, reproductive health and wellbeing leave, Cultural and Ceremonial leave. Access your LSL after 3 years, take AL at half pay, and purchase up to 2 weeks additional leave (just to name a few!).
• Your Professional development matters, up to $5k per year professional development and up to 8 days professional development leave, HESTA scholarships and free access to a range of premium learning tools.
• Your health and wellbeing matters, free annual flu shots and skin checks, incredible social events throughout the year and a comprehensive employee assistance program available 24/7.
• Your financial wellbeing matters, 15% super, financial planning support, end of year payment for all Enterprise Agreement-covered employees, incentivised Employee Referral Program and novated lease options.

We celebrate, value and include people of all backgrounds, genders, identities, cultures and abilities. We welcome and support applications from First Nations people, physically, neuro or culturally diverse, LGBTQI+, and people of any age. We are proud to be WGEA accredited as an Employer of Choice for Gender Equity. 
We want all candidates to feel safe, included and provided with the best opportunity to thrive, if you require reasonable adjustments during your application or throughout the recruitment process, please reach out to a member of the Talent team careers@hesta.com.au and we’ll call you to discuss. 

We’ll close applications when we find the right person, so get in quick before you miss this opportunity.

Please note: Applications via recruitment agencies will not be accepted for this position 
#LI-JS1