Events Coordinator

Be inspired everyday – let your work make a difference  #Superwithimpact

At HESTA we’re a leading national superannuation fund dedicated to people working in health and community services – a growing sector of ordinary people doing extraordinary things, day in day out, right across Australia.

More than 1 million Australians trust HESTA with their money. So together, we invest billions of their savings globally, striving to generate strong investment returns and make a real difference to their financial futures. Our focus is on helping our members enjoy the retirement they’ve worked hard for. 

The opportunity – ‘Do what you love, and you’ll never work a day in your life’ #careerswithimpact

Are you a highly organised professional with a passion for creating memorable events? We're seeking an Events Coordinator to join our dynamic Member Engagement and Growth (MEG) team, where you'll play a pivotal role in delivering impactful events that connect with our members and employer partners nationwide.

Reporting to the Manager, Engagement Events and Initiatives, you'll be at the heart of our event strategy—coordinating seminars, webinars, and functions that drive member retention and employer engagement.

What You'll Do:

Event Management Excellence

• Coordinate end-to-end events including member retirement seminars, employer functions, and webinars across the country
• Manage all logistics from venue sourcing and site visits to AV setup, catering, and budget oversight
• Oversee registration systems ensuring accuracy in member and employer data for seamless event experiences
• Maintain meticulous records of events and outcomes, managing invoices and supplier relationships

Administrative & Operational Support

• Manage event calendars and prepare compelling collateral including presentations and handouts
• Coordinate merchandise and materials through centralised resources and external providers
• Execute targeted email campaigns to maximise event attendance and engagement
• Attend select events to ensure quality delivery and continuous improvement

Team & Office Collaboration

• Support regional office operations including marketing collateral management and general support
• Contribute to process improvements and maintain office procedures documentation
• Provide project support for ad hoc initiatives as needed

What you’ll bring:

Essential Experience
✅ Proven track record in administration with significant event coordination experience

✅ Strong organisational skills with the ability to manage multiple events simultaneously

✅Excellent communication abilities to liaise confidently with diverse stakeholders

✅ Self-motivated professional comfortable working autonomously with minimal supervision

Technical Skills
✅ Proficiency in MS Office Suite (particularly mail merge and data entry)

✅ Experience with virtual meeting platforms (Zoom, Teams, etc.)

✅ Familiarity with event management systems and registration platforms

This is your opportunity to make a tangible impact by creating events that matter—helping members transition into retirement with confidence and strengthening our partnerships with employers nationwide. You'll work collaboratively with passionate teams while enjoying the autonomy to excel in your craft.

Benefits that matter and make a difference for our employees

• Leave for those moments that matter, an additional 6 days of leave at the end of year, up to 6 days paid volunteer leave, gender neutral paid parental leave of 20 weeks, Gender Affirmation leave, reproductive health and wellbeing leave, Cultural and Ceremonial leave. Access your LSL after 3 years, take AL at half pay, and purchase up to 2 weeks additional leave (just to name a few!).
• Your Professional development matters, up to $5k per year professional development and up to 8 days professional development leave, HESTA scholarships and free access to a range of premium learning tools.
• Your health and wellbeing matters, free annual flu shots and skin checks, incredible social events throughout the year and a comprehensive employee assistance program available 24/7.
• Your financial wellbeing matters, 15% super, financial planning support, end of year payment for all Enterprise Agreement-covered employees, incentivised Employee Referral Program and novated lease options.

We celebrate, value and include people of all backgrounds, genders, identities, cultures and abilities. We welcome and support applications from First Nations people, physically, neuro or culturally diverse, LGBTQI+, and people of any age. We are proud to be WGEA accredited as an Employer of Choice for Gender Equity. 

We want all candidates to feel safe, included and provided with the best opportunity to thrive, if you require reasonable adjustments during your application or throughout the recruitment process, please reach out to a member of the Talent team careers@hesta.com.au and we’ll call you to discuss.

We’ll close applications when we find the right person, so get in quick before you miss this opportunity.

Please note: Applications via recruitment agencies will not be accepted for this position 

#LI-JS1