Board Administrator

Careers with Impact 

More than one million Australians trust us with their money, and that trust shapes how we work every day. Our members sit at the centre of everything we do, guiding our decisions and the impact we strive to make. 

We’re looking for people who are purpose-driven and accountable, who value inclusion and collaboration, and who are proactive in managing risk to protect our members’ long-term outcomes. In return, you’ll be part of an organisation where your work contributes to strong returns, real-world impact, and a culture that reflects the communities our members serve. 

Bring your authentic and passionate self to this exceptional role #careerswithimpact 

This is a role offers a pathway into board governance at one of Australia’s largest profit-to-member superannuation funds. Reporting to the Executive Assistant to the Board and Company Secretary, you will be a key support to the Company Secretariat team in helping keep the Board and its Committees running smoothly while building your understanding of governance in a complex, regulated environment.  

Key responsibilities 

• Coordinate Board/Committee meetings logistics (scheduling, venues, travel, accommodation, and catering)  
• Distribute and manage Board/Committee papers with internal stakeholders. 
• Maintain accurate Board registers (Directors, minutes, training, attendance)  
• Manage governance platforms (e.g., Diligent, shared drives)
• Support new Director onboarding and coordinate Director expense management  
• Maintain the Directors’ learning and development calendar and provide general administrative support to the EA to the Board and Company Secretary and Company Secretariat team. 

What you’ll bring 

• Strong administration and organisational skills, with experience supporting senior leaders or in a PA, EA, or coordinator role  
• Excellent attention to detail and the ability to manage competing priorities and deadlines  
• High discretion and professionalism with confidential information
• Clear written and verbal communication and stakeholder engagement.
• Proficiency in MS Office and diary management; Diligent Boards experience a plus (but not essential).
• Understanding of Board-level administration/reporting; exposure to financial services or regulated environments valued. 

We value collaborative, relationship driven communicators with strong business acumen, an outcome focus, and a continuous improvement mindset people who are tenacious, proactive, and committed to learning and supporting team success. You’ll role model HESTA values through open, honest, respectful communication while maintaining a strong risk mindset and adhering to our risk, compliance, and governance frameworks. 

Benefits that matter and make a difference for our employees 

• Leave for those moments that matter, an additional 6 days of leave at the end of year, up to 6 days paid volunteer leave, gender neutral paid parental leave of 20 weeks, Gender Affirmation leave, reproductive health and wellbeing leave, Cultural and Ceremonial leave. Access your LSL after 3 years, take AL at half pay, and purchase up to 2 weeks additional leave (just to name a few!).
• Your Professional development matters, up to $5k per year professional development and up to 8 days professional development leave, HESTA scholarships and free access to a range of premium learning tools. 
  Your health and wellbeing matters, free annual flu shots and skin checks, incredible social events throughout the year and a comprehensive employee assistance program available 24/7.
• Your financial wellbeing matters, up to 15% super, financial planning support, end of year payment for all Enterprise Agreement-covered employees, incentivised Employee Referral Program and novated lease options. 
   

We celebrate, value and include people of all backgrounds, genders, identities, cultures and abilities. We welcome and support applications from First Nations people, physically, neuro or culturally diverse, LGBTQI+, and people of any age. We are proud to be WGEA accredited as an Employer of Choice for Gender Equity.  

We want all candidates to feel safe, included and provided with the best opportunity to thrive, if you require reasonable adjustments during your application or throughout the recruitment process, please reach out to a member of the Talent team careers@hesta.com.au and we’ll call you to discuss.  

Please note: Applications via recruitment agencies will not be accepted for this position